This Title is linked linked to Court Technology's Blog written by Ted Brooks. He basically says it all in his blog. Following the rule of Keep It Simple Stupid (KISS) is often the best advice. The problem Trial Tech's may arrive at is that after the first day of trial you have a half dozen exhibits that have been entered and hopefully you have kept a running tab on those by marking them as admitted exhibits. Maybe a couple exhibits were marked up during trial. The witness wrote something on the hand held hard version and the following day you may want to show the marked copy. Hopefully you have arranged somewhere near the war room a scanner so that you can convert the hard copy and hopefully you are in possession of all marked exhibits. Sometimes you may find that the marked copy was the adversaries copy and they have the only marked up copy and now you have to wait on their good graces to get you a copy. Sometimes that may not happen until you arrive at court the following day. I am just saying, that although Ted's advise is dead-on correct, you may have to deal with contingencies before you arrive at that point where you have an exhibit that you can mark as Exhibit 031213b.
Today, the web storage in the Cloud is often an alternative to carrying around a portable hard drive or a pocket flash drive. With DropBox, Google Drive or Sky Drive you can select a folder on your PC that is set to be synched with your case file. This might be the perfect solution for many of you although if absolute security is required the only solution is to have a backup that is never connected to the internet.
It was interesting to read that one of the paralegals involved with the offshore BP litigation found that using this Cloud storage method was the perfect solution because not only did it provide backup, it allowed a folder to be shared by key personnel so that everyone could share notes and add exhibits that pertained to a certain issue. You can have the same type of service if you hire an expensive consultant and use Relativity or inControl from a Cloud based location but that expense can be completely eliminated, depending, of course, on the comfort level your attorney(s) have with computers and secure Cloud storage methods.